The use of the icInveo3 system for warehouse stocktaking
A quick adaptation of the system allowed to make a quantitative inventory of warehouse items, independently of the main system, along with the verification of their locations.
ELEKTROBUDOWA SA has been present on the market since 1953. In 1992 the company was transformed into a joint-stock company, and since 1996 it has been listed at the Warsaw Stock Exchange. ELEKTROBUDOWA SA provides a complete range of construction and installation services, carrying out investment projects for energy, petrochemical and mining industries, as well as turnkey public utility facilities. The activity of the company is also concentrated on manufacturing electric power equipment - medium and low voltage switchgear and power substations and systems. ELEKTROBUDOWA SA has participated in the construction of nearly all Polish power stations and heat and power plants.
"The aim of the implementation of the icInveo3 system was to allow to make a quick verification of stock levels using a tool independent from the company’s main warehouse system. The icInveo3 system is highly recommended by our company. Within a short time it allowed us to quickly make an inventory of our stock levels and perform necessary transfers between zones in our warehouse" - says Roman Grzelak, financial director of ELEKTROBUDOWA SA.
One of the basic principles of a system for property management is identification of fixed assets in their current locations. While there is no difference between the verification of quantities of fixed assets and goods in a warehouse, the verifications of the storage of assets and commodities at specific locations are completely different processes. The difference results from the fact that an inventory number in the form of a barcode refers to only one, specific fixed asset, whereas a goods index is the same for the same goods units, scattered across a warehouse. Therefore, a question arises: how to quickly make an inventory of a warehouse without making a warehouse worker read a location each time he or she reads next product index.
"The solution turned out to be quite simple. All it was needed to do, was to use the mechanism already available in the icInveo3 system to read a location code once, e.g. shelf on a rack, and then, at the level of reader software, add the location code to each product index read in this location. Thanks to this, until the location was changed, e.g. another shelf, rack in a warehouse, the warehouse workers read only subsequent indexes of products, inputting quantity data - which significantly increased the speed of work" - says Krzysztof Dyl, deputy warehouse manager, ELEKTROBUDOWA SA.
The process of adjusting inventory discrepancies, both in terms of quantity and location, did not require additional changes to the system, as in this case it is identical for both the items of fixed assets and goods in a warehouse. The first step is dividing all data into several logical groups: COMPLIANT, NEW, LACKS, DIFFERENCES. Then each of the above mentioned groups is accounted for. Whereas the first three groups are relatively easy to analyse, the group DIFFERENCES requires additional division into differences resulting from discrepant quantities, locations or both.
"It is a fact that if we don’t take into account the time needed for a small correction in the system identified during stocktaking - already after a few days from starting the stocktaking warehouse data were modified in customer’s main system for nearly 3000 goods indexes located at over 600 locations" - declares Piotr Piętka, manager of the icInveo3 project in INCOME, the company that created the system.